Writing Time Correctly: AM And PM Explained With Examples 

Time is an element of utmost importance in everyday life that dictates anything from personal schedules to global business operations. However, a great confusion arises as to how the abbreviations AM and PM are to be interpreted and written. Whether you are writing an official document, academic writing, sending an email, or scheduling an appointment, understanding the right format for writing time can improve clarity and professionalism. 

This blog will explore the proper usage of AM and PM, their historical origins, differences between the time formats, common mistakes that you should avoid while writing time, and the best practices to follow for writing time correctly. 

What Is AM and PM?

The abbreviations AM and PM stand for two Latin terms “ante meridiem” which means before midday and “post meridiem” which means after midday. This divides the 24-hour day into 12-hour periods. This helps differentiate between morning and afternoon/evening times when using the 12-hour clock system. 

Not many are aware of this, but there is a third form, (m) which stands for “meridiem” meaning midday or noon. In writing, is it written as 12:00 m., but it is hardly used at all. 

Understanding The Clock Systems – 12-Hour Time AM/PM Format

Before we learn how to write time correctly, let us understand time notations i.e. 12-hour clock system and the 24-hour clock system. 

12-Hour Clock System 

The 12-hour clock system uses AM and PM as indications to set morning hours apart from evening hours. If these indicators are removed, then people can get confused about whether a time refers to morning or evening.

24-Hour Clock System 

The 24-hour clock system, also referred to as military time, runs from 00:00 (midnight) to 23:59 (one minute before midnight). Thus AM and PM aren’t necessarily required, which minimises confusion. This type of clock system is also used in healthcare and transportation as it provides clarity for time.  

How To Write AM And PM Correctly? – Rules Explained 

Let us look at the different rules that need to be followed to write time correctly: 

Capitalisation Of AM & PM

You may have noticed that we write AM and PM in capital letters. 

For example: “The meeting ended at 4:45 PM today.”

However, that is not the only way. You can also write them in lowercase letters, such as: 

Example: The meeting ended at 4:45 pm today. 

Or, you can write them in small caps as well. All three options are acceptable for writing time, However, you should not switch between your writing as inconsistency can give a poor impression to readers. 

AM & PM Punctuation Rules 

Another important rule for writing time correctly, is adding periods between each letter. This rule is mostly followed for lowercase letters, although you can add it for both capital and smaller caps. However, you do not need to add an extra period at the end of the sentence. 

Spacing AM & PM 

The third most important rule of writing time correctly is ensuring that there is a proper space between the time and abbreviation. Here are a few examples for your understanding: 

Spaced and Unpunctuated: I have a class at 2 PM today.✅
Unspaced and Unpunctuated:  I have a class at 2 PM today. ❌
Spaced and Punctuated: You need to be there by 9:00 a.m. ✅
Unspaced and Punctuated: You need to be there by 9:00a.m. ❌

Writing Time According To Style Guides 

In academic writings, such as research papers and essays, we often follow specific styles, such as APA, Oxford, Chicago, etc. These style guides also have a proper format for writing time correctly. Let us take a look at the rules that are followed for each: 

Common AM/PM Formatting Mistakes To Avoid 

You are probably thinking about how anyone can make mistakes while writing time, but this is where you are wrong. Even though you might feel like this topic is boring from primary school, it is actually very important for students and professionals to be aware of the rules that need to be followed during writing time. Here are some common mistakes that you can make and how you should avoid them: 

• Always make sure that you write AM for morning time and do not misplace it with PM which refers to evening time. 
• Remember that 12:00 AM refers to midnight, whereas 12:00 PM is used for noon time. 
• You can use the words “noon” or “midnight” if you want to avoid confusion. 
• Do not mix time formats or clock systems. If you start with the 12-hour clock system, then you should use the same system within the document. It is not wise to switch to the 24-hour clock system. 
• For digital writing, use leading zeros, especially for writing schedules accurately. (eg., 09:00 AM instead of 9:00 AM). 
• For international or global communication, you must mention the time zones. (eg., 03:00 PM EST / 12:00 PM EST) 
• You should also avoid writing phrases like “10:00 AM in the morning or 4:00 PM in the evening.” AM and PM already indicate the time of day. 
• The best way to write time for social media, websites, and blogs is 10:30 PM. However, for legal documents, or emails, it is preferred to use periods. (eg.10:30 P.M.)
• Make sure that there is spacing among the time and abbreviations, like 02:00 AM instead of 02:00AM so that proper time formatting is followed.

Final Thoughts 

Writing AM and PM correctly can make communication clearer and more professional, especially for emails, business proposals, documents, and research proposals. Students and industry experts should stick to a one-time format and avoid mistakes while writing time. This will prevent confusion and keep your time references accurate. 

Frequently Asked Questions