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The Art of Academic Writing: How to do it Right

Published by at September 18th, 2023 , Revised On March 20, 2024

Every stroke of the pen or tap on the keyboard in academia is more than just a means to convey information — it is a craft. Academic writing is the backbone for scholarly communication, setting the stage for research, debates, and advancements in various fields.

The art of academic writing is not just reserved for scholars. It is crucial for students and professionals alike to master this craft. Here is why and how.

What is Academic Writing

Academic writing refers to a particular style of expression that researchers use to define the intellectual boundaries of their disciplines and their areas of expertise. It has specific characteristics that distinguish it from other types of writing, such as journalistic or creative writing.

It’s important to note the difference in acronyms and abbreviations as they might be prevalent in certain academic pieces, offering precision and conciseness.

Academic writing has a clear focus, logical organisation, evidence-based arguments, and formal language. A good academic paper also incorporates transition words to ensure a smooth flow.

It might be helpful to have a list of transition words handy when composing your piece. Academic writing aims to inform, analyse, and contribute to ongoing discussions on specific subjects.

Here are some of the key features of academic writing:


Academic writing is more formal than other forms of writing. This means avoiding slang, colloquialisms, and informal phrases.


The goal of academic writing is to convey information in an unbiased manner. Any claims made are often backed up by evidence and research.


Longer sentences are common, including a variety of structures. Words specific to certain fields (jargon) may also be used.


Academic writers need to be clear about the relationships between different ideas, often using signposts and headings to guide the reader.


Precise information and data are crucial. This includes being accurate in the representation of research and correct in applying terms.


Academic writers often make their claims less absolute to avoid overstating their positions. Words like “seems,” “may,” “possibly,” and “might” are used.


Academic writers must provide evidence for any claim they make. This is often done through citations and references.


Academic pieces often follow a set structure. This might be an introduction, methodology, literature review, findings, discussion, and conclusion, for example.

Every stroke of the pen or tap on the keyboard in academia is more than just a means to convey information — it is a craft. Academic writing is the backbone for scholarly communication, setting the stage for research, debates, and advancements in various fields. The art of academic writing is not just reserved for scholars. It is crucial for students and professionals alike to master this craft. Here is why and how.

Critical Thinking

The academic writer evaluates existing knowledge, identifies gaps or inconsistencies, and proposes new interpretations or solutions.

Use of sources

In academic writing, it is crucial to cite other scholars’ work appropriately, giving credit where it is due.

Differences Between Academic Writing and Other Types of Writing

Academic writing and other types of writing differ in various ways, including their purpose, structure, style, and audience. Here is a comparative breakdown:


Academic Writing: Primarily aims to inform, analyse, or argue a point based on evidence and research. Its primary focus is on contributing to knowledge within a specific field.

Other Types of Writing (e.g., creative writing, journalistic writing): Might aim to entertain, narrate, describe, persuade, or report events.

Tone and Style

Academic Writing: Formal, objective, and impersonal. Avoids slang, colloquial language, and contractions.

Other Types of Writing: The tone and style can vary widely depending on the purpose. Creative writing can be emotional and evocative, while journalistic writing tends to be more straightforward and factual.


Academic Writing: Typically follows a specific structure (e.g., introduction, literature review, methodology, results, discussion, conclusion) and may include subheadings. Consistency in citation style (like APA, MLA, or Chicago) is crucial.

Other Types of Writing: The structure can be more flexible. For instance, a short story won’t follow the same structure as an academic paper.

Evidence and Sources

Academic Writing: Relies heavily on evidence, often from peer-reviewed journals or primary sources. Citations are crucial.

Other Types of Writing: While evidence might still be used, especially in journalistic or certain types of professional writing, it isn’t always required or might be presented differently.


Academic Writing: Typically written for scholars, researchers, and students in a specific field. Assumes a certain level of prior knowledge.

Other Types of Writing: The target audience can vary widely and might be more general.

Language and Vocabulary

Academic Writing: Uses domain-specific terminology and often contains complex sentence structures.

Other Types of Writing: Depending on the type, the language can range from simple to complex, and the vocabulary can be general or specific.

Intent and Perspective

Academic Writing: Strives for objectivity. Even when presenting an argument, it’s grounded in evidence and research.

Other Types of Writing: It may be subjective, especially in opinion pieces or creative writing. Perspective and personal voice might be more prominent.

Constraints and Flexibility

Academic Writing: Often has strict guidelines regarding structure, style, and format.

Other Types of Writing: Can offer more flexibility, allowing the writer to experiment with different styles and structures.

Publication Channels

Academic Writing: Typically found in academic journals, conference proceedings, theses, dissertations, and textbooks.

Other Types of Writing: Can be found in newspapers, magazines, blogs, books, websites, and many other platforms.

Types of Academic Writing

Here are some of the most common types of academic writing:


This is the simplest form of writing. The main purpose of descriptive writing is to describe a topic or detail, an event, a concept, or an object. Lab reports, in science subjects, often use descriptive writing.


In analytical writing, you break down information and present it in an organised manner. In doing so, you will categorise details, compare and contrast different parts, and present them in sections with headings and subheadings.

Persuasive (or Argumentative)

This type involves taking a position on an issue and providing evidence and arguments to support that position. Research papers and essays often fall into this category, as do literature reviews that argue for a certain interpretation or understanding of a topic.


In critical writing, you evaluate and analyse another writer’s work or idea. This requires descriptive and analytical writing elements, as well as your own interpretation and evaluation. It is commonly used in literature reviews and critique essays.


This type of academic writing aims to explain or inform readers about a topic. It is straightforward and factual, with no personal opinion involved. Textbooks and news articles are examples, though the latter is not strictly academic.


Used to tell a story or describe an event. In academic settings, personal essays or reflective journals might employ this type, though it is more commonly associated with creative writing.


This is a first-person account of your thoughts on a subject, often about what you’ve learned or how you have changed due to studying or experiencing something. It’s common in humanities, education, and some social sciences.


Common in sciences and business disciplines, this type presents research findings clearly and systematically. Report writing follows a fixed structure, including sections like an introduction, methodology, results, and conclusion.

Research Paper

A comprehensive piece that presents an original thesis or idea and supports it with evidence. Research papers generally require a deep dive into the literature on the subject, thorough analysis, and original research.


This can be a book review, literature review, film review, etc. The writer evaluates and summarises the work, providing their perspective on its value, accuracy, or relevance.

Case Study

Detailed and in-depth examination of a specific instance or event, often used in social sciences and business to analyse real-world applications of theories.

Thesis/ Dissertation

A long, original research document submitted for a master’s or doctoral degree. A dissertation aims to contribute new knowledge to the field of study.


A research proposal is a document that proposes a research project. It describes the problem, its importance, and how the research will be conducted.

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Importance of Credible Sources in Academic Writing

Credible and reputable sources play a fundamental role in academic writing. Using such sources not only enhances the quality of research but also fosters intellectual credibility and authenticity. Here are some reasons why credible and reputable sources are crucial in academic writing:

  • Drawing from reputable sources underscores the reliability of your arguments. It signifies that the information is not just based on personal opinion but is backed by experts in the field.
  • Credible sources have typically undergone rigorous scrutiny and peer review, ensuring the information’s accuracy. This reduces the risk of propagating misinformation.
  • Using reliable sources reflects a respect for the standards of intellectual work. This respect translates to a more accurate representation of facts and more robust arguments.
  • Citing reputable sources provides a clear trail of evidence for the information you present, ensuring you give credit where it is due and thus avoid unintentional plagiarism.
  • High-quality sources usually offer in-depth information, allowing for a more comprehensive understanding and discussion of the topic.
  • In academic writing, it’s essential to provide evidence to support claims. Credible sources serve as that evidence, making arguments more compelling.
  • Most academic institutions require students and researchers to use reputable sources for their work to maintain the institution’s academic standards.
  • Credible sources can enlighten the writer. The process of researching from reliable sources can introduce new perspectives, theories, and findings that the writer might not have initially considered.
  • An academic paper rife with non-credible sources can be seen as amateurish. Conversely, using and citing reputable sources elevates the professionalism of the work.
  • Readers are more likely to trust and accept the findings or arguments of a paper if they recognise the sources as reputable.
  • Evaluating sources for credibility encourages students and researchers to think critically about where they get their information, fostering a more discerning approach to information in general.
  • In today’s “information age,” there’s an abundance of false or misleading information available. Using credible sources ensures you aren’t unintentionally perpetuating myths or falsehoods.


Tips For Good Academic Writing 

Here are some tips to improve your academic writing:

Understand your Assignment

Before you begin writing, ensure you understand the requirements. What is the expected word count? What format should you use? What are the specific guidelines?

Choose a Strong Thesis Statement

Your thesis statement should be clear, specific, and arguable. It sets the tone for the rest of your paper.

Research Thoroughly

Use reputable sources like scholarly journals, books, and trusted online resources. Remember to take notes.

Plan your Writing

Create an outline to help organise your thoughts and structure your paper. This will give you a roadmap to follow.

Be Concise

Avoid wordiness. Use words that add value and meaning to your sentences.

Avoid Plagiarism

Always give credit to the sources you use. Familiarise yourself with the citation style required by your institution (e.g., APA, MLA, Chicago).

Use Formal Language

Avoid colloquialisms, contractions, and overly casual language.

Maintain Objectivity

Present facts, data, and evidence without letting personal bias interfere. Use a neutral tone.

Use Active Voice

While passive voice is not always incorrect, using active voice often makes your sentences clearer and more direct.

Revise and Edit

Once your first draft is complete, take the time to revise it for clarity, coherence, and consistency. Proofread for grammar, punctuation, and spelling errors.

Seek Feedback

Have peers, advisors, or tutors review your work. They might offer a fresh perspective and catch mistakes you might have missed.

Stay Updated

Academic fields evolve. Stay updated with recent publications in your area to ensure your information and arguments remain current.

Practice Regularly

Like any skill, academic writing improves with practice. Write regularly and review critically.

Read Actively

Reading academic papers, journals, and books can expose you to various writing styles and improve your vocabulary and comprehension.

Use Transitions

Logical transitions between paragraphs and sections enhance the flow of your paper. Phrases like “However,” “In addition,” “Furthermore,” and “As a result” can guide the reader through your argument. Incorporating a variety of transition words not only improves the flow but also adds depth to your writing.

Avoid Jargon

Unless you are writing for a very specific audience familiar with the terms, avoid jargon. If you have to use specialised terminology, ensure you explain it.

Maintain Consistency

This applies to tense, point of view and formatting. For instance, if you start with verbs in past tense, maintain it unless there is a reason to switch. Being cautious with verb tenses is vital for clarity and coherence.

Know your Audience

Tailor your writing based on who will read it. A paper for experts can be more technical than one intended for general readers.

Be Aware of Common Pitfalls

Common pitfalls in academic writing are overgeneralising, making unsupported claims, and circular reasoning.

Conclude Effectively

Your conclusion should wrap up your argument and emphasise the significance of your findings.

Tools and Technology for Academic Writing

Here are some essential tools and technologies for academic writing:

Word Processors

  • Microsoft Word: Offers robust formatting options, grammar and style checkers, and reference management.
  • Google Docs: Allows for real-time collaboration and cloud-based storage.
  • LibreOffice Writer: An open-source word processor similar to Microsoft Word.

Reference Management

  • Zotero: A free, open-source tool that helps collect, organize, cite, and share research.
  • Mendeley: Helps manage and share research papers, discover research data and collaborate online.
  • EndNote: Provides features for publication and creating bibliographies.

Distraction-Free Writing Tools

  • Scrivener: Especially useful for long documents or theses. Offers organization, corkboard, and full-screen writing mode.
  • FocusWriter: A distraction-free word processor.
  • WriteMonkey: A full-screen writing environment devoid of interruptions.

Research Databases & Search Engines

  • Google Scholar: Searches scholarly articles across many disciplines. It is a great tool to explore topics and discover how various authors have used verbs in the past tense, offering consistency in recounting past research.
  • PubMed: For biomedical literature.
  • JSTOR: Digital library for scholars, researchers, and students.

Grammar & Style Checkers

  • Grammarly: Checks for grammar, punctuation, and style errors.
  • ProWritingAid: Offers grammar checks and style suggestions.
  • Hemingway Editor: Analyses readability and suggests style improvements.

Note-taking & Organisation

  • Evernote: Cloud-based tool for note-taking, organising, and task management.
  • OneNote: Part of the Microsoft suite, good for keeping structured notes.
  • Notion: A powerful all-in-one workspace for note-taking, project management, and more.

Cloud Storage & Collaboration

  • Dropbox: Allows you to store files online and sync across devices.
  • Google Drive: Provides storage and collaborative editing of documents, spreadsheets, and presentations.
  • Box: Another cloud storage and collaboration tool.

Mind Mapping & Brainstorming

  • XMind: Offers mind mapping, fishbone charts, tree diagrams, and more.
  • MindMeister: An online mind-mapping tool for brainstorming and visualisation.
  • Coggle: A simple, collaborative mind-mapping tool.

Time Management & Productivity:

  • Trello: A board-based task management tool.
  • Pomodoro Technique Tools: Timer tools like TomatoTimer or Focus Booster can help with productivity.
  • RescueTime: Monitors how you spend your time on your devices.

Backup & Versioning

  • Backblaze: Cloud backup solution.
  • Time Machine (for Mac): Backs up all your files and saves multiple versions.

Paraphrasing & Anti-plagiarism Tools

  • Turnitin: Used by institutions to detect potential plagiarism in student papers.
  • Copyscape: Searches the web for duplicate content.

Frequently Asked Questions

Academic writing is a formal style of writing used in universities and scholarly publications. Evidence-based arguments, precise word choice, logical organisation, and a clear focus on research topics characterise it. Citations are used extensively to support claims, and the language is objective and free from personal bias.

To write academically, conduct thorough research, and base arguments on evidence. Use a formal tone, precise language, and logical structure. Avoid personal biases, slang, or casual phrases. Cite sources meticulously to give credit and validate claims. Prioritise clarity, coherence, and objectivity, adhering to specific academic conventions and formats.

To improve academic writing: practice regularly; read scholarly articles; develop a strong thesis; organise ideas coherently; use varied sentence structures; enhance vocabulary; avoid passive voice; proofread for clarity, grammar, and consistency; seek feedback from peers or mentors; and familiarise yourself with style guides relevant to your discipline.

In academic writing, use italics for titles of longer works (books, journals), foreign words not commonly used in English, emphasis, and words/terms being defined or discussed. Always follow the specific style guide (e.g., APA, MLA) relevant to your discipline for additional guidance on using italics.

To write an academic report: Begin with a clear title and an abstract summarising findings. Introduce the topic, stating the objective and methodology. Present collected data with relevant charts or tables. Analyse and discuss findings. Conclude by summarising key points and suggesting further research. Cite sources meticulously. Review for clarity and coherence.

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