Rapid Review

Published by at December 28th, 2023 , Revised On November 3, 2025

A rapid review is a streamlined approach to reviewing and summarising existing literature, strategically omitting specific steps to produce timely results.

Rapid reviews differ from conventional systematic reviews in that they employ accelerated methodologies, enabling researchers, policymakers, and practitioners to access the most relevant and up-to-date information in a shorter time frame.

While the traditional systematic review can take months or even years, a rapid review aims to provide actionable insights within weeks.

Example of a Rapid Review

A rapid review is derived from a systematic review, but it is a streamlined form designed to provide evidence quickly for urgent decision-making.
 

For example, during the COVID-19 pandemic, rapid review methodology was used to assess the effectiveness of vaccines and treatments in a short period.

 

It was used because it is a simplified search strategy and requires fewer reviewers to deliver timely, reliable, and relevant results.

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When is a Rapid Review Methodology Appropriate?

The significance of rapid reviews extends beyond professional boundaries, making them a standout in various fields of life.

  • Medical professionals, due to their demanding schedules, face time-sensitive decisions. However, rapid reviews can help develop a research strategy and foster evidence-based patient care.
  • Policymakers need evidence to create policies quickly; rapid reviews provide timely data to guide policy creation and modification.
  • For technology workers in their fast-moving fields, rapid reviews provide concise, up-to-date insights to drive innovation.
  • For researchers, it is beneficial as it quickly synthesises existing knowledge, enabling them to respond to urgent environmental and social issues.

 

Types of Rapid Reviews

Rapid reviews encompass various subtypes, each tailored to address specific research needs and timelines.

Type Purpose Methodology Timeline
Scoping Reviews Scoping reviews are exploratory, aiming to map the key concepts underpinning a research area. Broad search, without in-depth quality assessment. Can be completed relatively quickly.
Rapid Evidence Assessments (REAs) REAs focus on synthesising evidence on a specific question, often to inform decision-making or policy development. Streamlined systematic process. Designed to produce results swiftly.
Rapid Response Reviews Conducted in response to urgent queries or emerging issues, providing timely and relevant information. Rapid, systematic evidence gathering. Delivers results quickly to support decisions under time constraints.

 

Comparison of Rapid Review vs Systematic Review vs Scoping Review

 

Feature Rapid Review Systematic Review Scoping Review
Purpose Provides evidence that helps inform urgent decisions quickly. Offers comprehensive answers to specific research questions. Maps key concepts, evidence types, and research gaps.
Timeframe Completed in only weeks or a few months. Takes several months to years to complete. Takes over several months.
Methodology Simplified or streamlined version of systematic methods. Follows a strict, transparent, and replicable protocol. Uses broad, flexible search and inclusion criteria.
Depth of Analysis Moderate; focuses on summarizing rather than deep synthesis. High; includes detailed data extraction and critical appraisal. Descriptive rather than evaluative or interpretive.
Use Case Used in policy or healthcare settings where quick evidence is needed. Used in academic and policy contexts for rigorous evidence synthesis. Used to explore the extent or range of available research.
Outcome Provides timely results but may be less comprehensive. Produces high-quality, reliable, and reproducible conclusions. Identifies research gaps and future directions without conclusions.

 

How to Conduct a Rapid Review

Here is a step-by-step guide to conducting an effective rapid review.
 

Step 1: Define The Research Question

At the heart of any Rapid Review is a meticulously crafted research question. The precision and clarity of this question set the tone for the entire review process.

A well-defined question not only guides the subsequent steps but also ensures that the focus remains on the most critical aspects of the topic at hand. In the context of rapid reviews, where time is crucial, a carefully articulated question streamlines the research process, preventing unnecessary diversions and facilitating efficient evidence synthesis. The significance of a well-defined question lies in its ability to:

  • Guide the Search Process: A clear research question helps in identifying relevant literature efficiently, preventing the inclusion of irrelevant studies.
  • Facilitate Decision-Making: Stakeholders, policymakers, and practitioners can make informed decisions based on the specific insights derived from a precisely formulated research question.
  • Enhance Relevance: The focused nature of the question ensures that the review remains pertinent to the intended audience and purpose.

 

Step 2: Literature Search Strategies

Rapid Reviews demand a strategic and targeted approach to literature searches. Efficient database searches are at the core of this process, involving identifying key databases and using carefully crafted search terms.

  • Identifying Key Databases: Selection of databases depends on the nature of the research question and the subject area. While traditional systematic reviews may cast a wider net, Rapid Reviews focus on high-impact sources to expedite the search process.
  • Crafting Search Terms: Precision is key in Rapid Reviews. Developing well-structured search terms and using Boolean operators enhance the accuracy of database searches, ensuring that only the most relevant studies are included.

 

Grey Literature And Unpublished Sources

Beyond traditional databases, including grey literature and unpublished sources, is a distinguishing feature of Rapid Reviews. Grey literature, including reports, conference proceedings, and institutional publications, often contains valuable insights that may be missed in mainstream databases.

  • Broadening the Scope: Rapid Reviews benefit from a comprehensive approach that extends beyond peer-reviewed journals. Including grey literature enhances the breadth of evidence, providing a more holistic view of the topic.
  • Contacting Experts: Actively engaging with experts in the field and seeking recommendations for relevant unpublished studies can further enrich the review with valuable insights.

 

Step 3: Inclusion And Exclusion Criteria

Rapid Reviews rely on judiciously crafted inclusion and exclusion criteria to expedite the review process. These criteria serve as the lens through which potential studies are evaluated for relevance and quality.

  • Clarity and Consistency: Clearly defined criteria prevent ambiguity and ensure consistency in the selection process. This is particularly crucial in rapid reviews where expediency is a priority.
  • Balancing Inclusion and Exclusion: Striking the right balance between inclusivity and exclusivity is essential. While excluding studies that do not align with the research question is crucial, being overly restrictive can limit the breadth of evidence considered.

 

Step 4: Data Extraction

Rapid Reviews necessitate a swift yet systematic approach to data extraction. The focus is on extracting key information directly addressing the research question, minimising the time spent on extraneous details.

  • Prioritising Key Data Points: Identifying and extracting essential data points that directly contribute to answering the research question streamlines the extraction process.
  • Utilising Data Extraction Tools: Leveraging technology and data extraction tools can enhance efficiency, allowing researchers to extract relevant information rapidly.

 

Step 5: Quality Assessment

While maintaining the quality of the evidence is paramount, Rapid Reviews require a balanced approach to quality assessment to align with the accelerated timeline.

  • Adapted Quality Criteria: In recognition of time constraints, Rapid Reviews often employ adapted quality assessment tools that prioritise critical appraisal without compromising rigour.
  • Transparent Reporting: Communicating the limitations of the quality assessment process ensures transparency and helps stakeholders interpret the findings in context.

 

Step 6: Synthesis Of Findings

The synthesis phase in a Rapid Review demands agility in data analysis. Rapid analysis techniques aim to swiftly distil key patterns and themes, allowing for the timely generation of meaningful insights.

  • Thematic Analysis: Identifying and synthesising common themes across studies provides a quick overview of the state of the evidence.
  • Visual Representation: Visualisation tools such as tables, charts, and diagrams can enhance the clarity and accessibility of synthesised findings, facilitating rapid comprehension.

 

Step 7: Reporting And Dissemination

The final step in a Rapid Review is the communication of results, a process that requires clarity, conciseness, and relevance.

  • Structured Reporting: Presenting findings in a structured format, such as executive summaries, allows stakeholders to grasp the key takeaways quickly.
  • Tailored Dissemination: Customising the dissemination of results based on the intended audience ensures that the information is presented in a format that aligns with their needs and preferences.

 

Advantages and Disadvantages of Rapid Review

Advantages Disadvantages
It has a faster completion time compared to systematic reviews. May omit relevant studies due to limited search scope.
Best suited for urgent decision-making in healthcare or policy, such as during the COVID-19 pandemic. The risk of bias increases due to simplified methods.
Doesn’t require many resources and requires less funding. Results may not be very comprehensive or rigorous.
It can quickly summarise current evidence for stakeholders. Offers limited reproducibility and transparency.
It supports timely responses during public health emergencies. May lack peer review or detailed quality appraisal.

 

Common Applications of Rapid Review

Rapid review methodology is used in the following areas, such as 

  • healthcare decision-making
  • policy development
  • public health emergencies 
  • clinical guideline updates

Moreover, it is also used in program evaluations where timely evidence is needed to make urgent or resource-limited decisions in a short timeframe.
 

Frequently Asked Questions

A Rapid Review is an accelerated evidence synthesis method, streamlining traditional systematic review steps to provide timely insights. It prioritises efficiency in defining research questions, conducting literature searches, and synthesising findings, making it a valuable tool for quick decision-making in fields like healthcare, policy, and emerging issues.

To conduct a Rapid Review, define a precise research question, strategically search key databases and grey literature, establish clear inclusion criteria, extract essential data swiftly, employ adapted quality assessments, use rapid analysis techniques, and communicate findings concisely. Balancing speed with quality is crucial, making efficient resource utilisation and bias mitigation essential.

A Rapid Review aims to provide timely and relevant insights by streamlining the systematic review process. It balances the need for efficiency with maintaining a certain level of rigour, making it a valuable methodology for quickly synthesising evidence to inform decision-making across diverse fields and addressing urgent research questions.

A Rapid Review is a time-sensitive evidence synthesis method that expedites the systematic review process. It aims to swiftly gather and distil relevant information by strategically omitting certain steps, enabling timely decision-making across various fields. The focus is on balancing speed with maintaining quality in the review process.

A Rapid Review for evidence synthesis is an expedited approach to systematically reviewing and summarising existing research. It streamlines traditional systematic review steps to provide timely insights. This method is utilised in diverse fields to quickly synthesise evidence, inform decision-making, and address urgent research questions while maintaining a degree of rigour.

The strengths of Rapid Reviews lie in their ability to deliver timely insights for decision-making, respond to urgent research needs, and inform policy quickly. They optimise resource utilisation, offer flexibility in methodology, and effectively balance speed with maintaining a reasonable level of quality, making them valuable in dynamic environments.

About Alvin

Avatar for AlvinNicolas has a master's degree in literature and a PhD degree in statistics. He is a content manager at Essays.uk. He loves to write, cook and run. Nicolas is passionate about helping students at all levels.

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